What to bring to your first sourcing conversation

Start with the rooms and their purpose

You do not need to resolve every item before making an enquiry. Start with the spaces you want to furnish or finish, and what is still undecided. A simple room list helps keep connected choices in view: seating beside a table, a bed beside its mattress, or a surface alongside adjoining finishes.

If you have drawings, include the version you are currently using. Mark dimensions that have been measured separately from figures that are still estimates. Keep the original drawing available so questions can be referred back to the same document.

Bring references with a reason

A reference image is more useful when you explain what you like about it. It may be the proportions, a colour relationship or the feeling of a room. Say which feature matters, and which parts can change.

• List the rooms and product categories you are considering.
• Share the destination and any planning dates already known.
• Identify pieces you intend to keep, along with constraints your local project team needs to check.
• Separate essential requirements from preferences you are open to comparing.

Choose the conversation you need next

If you plan to visit Foshan, share likely travel dates and the selections you want to compare in person. If you are sourcing remotely, start with layouts, references and the questions that need explanation. These are different ways to begin; the appropriate scope should be discussed for your situation.

Before moving ahead, clarify the service scope, fees and responsibilities. Keep the agreed next step in writing. You can use the site's planning worksheet to organise a first note, then decide what you want to send to the team.